Production Clerk Job Description

The Production Clerk coordinates and expedites the flow of work and materials within or between departments of an establishment according to production schedule. Their duties include reviewing and distribution production, work, and shipment schedules; conferring with department supervisors to determine progress of work and completion dates; and compiling reports on progress of work, inventory levels, costs, and production problems.

Tasks for the Production Clerk

• The Production Clerk examines documents, materials, and products, and monitors work processes, in order to assess completeness, accuracy, and conformance to standards and specifications.

• The Production Clerk reviews documents such as production schedules, work orders, and staffing tables to determine personnel and materials requirements, and materials requirements, and material priorities.

• The Production Clerk confers with department supervisors and other personnel to assess progress and discuss needed changes.

• The Production Clerk revises production schedules when required due to design changes, labor or material shortages, backlogs, or other interruptions, collaborating with management, marketing, sales, production, and engineering.

• The Production Clerk confers with established personnel, vendors, and customers to coordinate production and shipping activities, and to resolve complaints or eliminate delays.

• The Production Clerk records production data, including volume produced consumption of raw materials, and quality control measures.

• The Production Clerk requisitions and maintains inventories of materials and supplies necessary to meet production demands.

• The Production Clerk calculates figures such as required amounts of labor and materials, manufacturing costs, and wages, using pricing schedules, adding machines, calculators, or computers.

• The Production Clerk distributes production schedules and work orders to departments.

• The Production Clerk compiles information, such as production rates and progress, materials inventories, materials used, and customer information, so that status reports can be completed.

Knowledge requirements for Production Clerks

The Production Clerk needs knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods. The Production Clerk needs knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. The Production Clerk needs knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming. The Production Clerk needs knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources. The Production Clerk needs knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. The Production Clerk needs knowledge of arithmetic, algebra, calculus, statistics, and their applications. The Production Clerk needs knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

Skill requirements for Production Clerks

• The Production Clerk needs the skill of giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

• The Production Clerk needs the skill of understanding written sentences and paragraphs in work related documents.

• The Production Clerk needs the skill to adjust actions in relation to others’ actions.

• The Production Clerk needs the skill to understand the implications of new information for both current and future problem solving and decision making.

• The Production Clerk needs the skill to consider the relative costs and benefits of potential actions to choose the most appropriate one.

• The Production Clerk needs the skill to manage the time of their crew as well as their time.

• The Production Clerk needs the skill to communicate effectively in writing as appropriate for the needs of the audience.

• The Production Clerk needs the skill of actively looking for ways to help people.

• The Production Clerk needs the ability to read and understand information and ideas presented in writing.

• The Production Clerk needs the skill to listen to and understand information and ideas presented through spoken words and sentences.

• The Production Clerk needs the skill to communicate information and ideas in speaking so others will understand and be able to perform their job functions.