Payroll Clerk Job Description

The Payroll Clerk compiles and posts employee time and payroll data. The Payroll Clerk may compute employees’ time worked, production, and commission. They often compute and post wages and deductions of the employee’s as well as prepare the paychecks.

Tasks for Payroll Clerks

  • The Payroll Clerk reviews time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.

  • The Payroll Clerk process paperwork for new employees and enter employee information into the payroll system.

  • The Payroll Clerk verifies attendance; hours worked, and pay adjustments, and post information onto designated records.

  • The Payroll Clerk computes wages and deductions, and enters data into computers.

  • The Payroll Clerk records employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.

  • The Payroll Clerk processes and issues employee paychecks and statements of earnings and deductions.

  • The Payroll Clerk keeps track of leave time, such as vacation, personal, and sick leave, for employees.

  • The Payroll Clerk compiles employee time, production, and payroll data from time sheets and other records.

  • The Payroll Clerk distributes and collects timecards each pay period.

Knowledge

The Payroll Clerk issues and records adjustments to pay related to previous errors or retroactive increases. The Payroll Clerk needs knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology. The Payroll Clerk needs knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.

The Payroll Clerk needs knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming. The Payroll Clerk needs knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar. The Payroll Clerk needs knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources. The Payroll Clerk needs knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications. The payroll Clerk needs knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.

Work Activities for the Payroll Clerk

  • The Payroll Clerk uses computers and computer systems including hardware and software to program, write software, set up functions, and enter data or process information.

  • The Payroll Clerk observes, receives and otherwise obtains information from all relevant sources.

  • The Payroll Clerk performs day-to-day administrative tasks such as maintaining information files and processing paperwork.

  • The Payroll Clerk provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

  • The Payroll Clerk develops constructive and cooperative working relationships with others, and maintaining them over time.

  • The Payroll Clerk compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

  • The Payroll Clerk must keep up-to-date technically and apply new knowledge to your job as required.

  • The Payroll Clerk develops specific goals and plans to prioritize, organize, and accomplish your work.

  • The Payroll Clerk enters, transcribes, records, stores, or maintains information in written or electronic form.

  • The Payroll Clerk analyzes information and evaluates results to choose the best solution and solve problems.

Abilities required for the Payroll Clerk

The Payroll Clerk must have the ability to listen to and understand information and ideas presented through spoken words and sentences. The Payroll Clerk must have the ability to communicate information and ideas in writing so others will understand. The Payroll Clerk needs the ability to see details at close range within a few feet of the observer. Often they work closely with numbers requiring much eye strains. The Payroll Clerk needs the ability to communicate information and ideas in speaking soothers will understand. The Payroll Clerk needs the ability to read and understand information and ideas presented in writing. The Payroll Clerk needs the ability to speak clearly so others can understand explanations and directions. The Payroll Clerk needs the ability to identify and understand the speech of another person as their different dialects.

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