Bookkeeper Job Description
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Bookkeeper Job Description

The Bookkeeper is the one who is responsible for the records of financial transactions for the business. See below for the bookkeeper job description and everything you need to know about about this job.

Primary Responsibilities:

  • post business transactions
  • verify that all transactions are real
  • Accounts Receivables and Accounts Payables

The Bookkeeper is the one who is responsible for business transactions on a day-to-day, month-to-month basis. The Bookkeeper is the one who is responsible to verify, allocate and post transaction into the proper journals making sure that there are documents to back up any transaction. The following are the type of documents required for a bookkeeper:

  • Sales slips
  • Invoices
  • Receipts
  • Check Stubs
  • Computer Printouts

The Bookkeeper summarizes details in the specific ledgers, keeping things in order and providing accurate statements for the owner or manager of a company. They are responsible to mail out monthly statements to customers, pay vendors and do payroll for the company. Many of the duties performed by the bookkeeper are done on a daily basis. Some of these functions are:

  • responsible to make daily deposits
  • maintain personnel files
  • watch over petty cash expenditures
  • daily entries in both Accounts Receivable and Account Payable Journals

Responsible for various functions conducted once or twice monthly, the Bookkeeper handles tasks such as processing Payroll and Accounts Payable accounts, ensuring sufficient funds in the relevant accounts for covering expenses. Reconciliation of bank statements and maintenance of up-to-date Accounts Receivables are also among the Bookkeeper’s duties. Additionally, the Bookkeeper often manages the receipt and distribution of supplies.

Farther, the Bookkeeper is responsible perform quarterly, bi-annually and annually certain functions on the job. Some of these functions include things like assisting with physical inventory, assisting with the procurement of goods and services and helping with the filing of all government taxes.

The Bookkeeper needs at least two years of college or university studies depending on the size of the company that they will be working for and the entailment of work assignment. Most Bookkeepers take a four year course of studies going into the field of accounting. A Bookkeeper usually does internship within an accounting office to help prepare them for outside duties with a company. The field of Bookkeeping is so close to becoming an Accountant that most Bookkeepers maintain their studies getting a Bachelor’s degree and then testing to become a CPA. While other Bookkeepers are planning on operating their own business or a family business and do not feel the need to continue their education.

The Bookkeeper must have good communication skills, not only the ability to make reports but explain them verbally and in writing. The Bookkeeper must have the capability of holding meetings and demonstrating financial facts to the one’s in the company who need this information. You will work with many different departments and must be able to get along well with others. Also the Bookkeeper must have the ability to work well in a team.

Proficiency in various accounting programs, including strong computer skills, is essential for Bookkeeping roles. Familiarity with word processing is necessary for tasks such as sending invoices and letters to clients. The job involves prolonged periods of sitting and concentrated attention on financial operations, requiring patience. Physical tasks include moving file boxes, involving some lifting. As the go-to person for financial problems, the Bookkeeper must resolve issues swiftly and accurately. Staying informed about the company’s financial status is crucial for providing timely and accurate reports to superiors.

This post was originally published in September 2009 and has been completely revamped and updated for accuracy and comprehensiveness.

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